The holiday season is a time of joy and celebration, and for some, it’s also the perfect moment to make significant real estate moves. Whether your clients are buying or selling a home during this festive time, it’s imperative to keep potential scheduling conflicts in mind to ensure their real estate journey remains as merry as possible. The holidays, characterized by irregular schedules, prioritized travel plans, and family gatherings, can introduce complexities, particularly in the execution of closing documents. In instances where clients are unable to be physically present for the signing of their closing documents, it is crucial to explore available options.
Notary of Choice
One viable option is for clients to engage a notary of their choosing. Our office facilitates this process by sending closing documents directly to the client via either email or overnight delivery. Detailed instructions accompany the documents, as well as a prepaid return FedEx label, streamlining the return of the executed documents. This option is frequently utilized by sellers, given that they typically deal with a limited number of documents requiring notarization.
Mobile Notary
For clients seeking the pinnacle of convenience, our office can coordinate a mobile notary to visit their preferred location, be it at home or elsewhere. The mobile notary prints and brings the closing documents to the designated signing appointment, subsequently overnighting the executed documents back to our office. This service is particularly recommended for buyers obtaining financing due to the volume and complexity of loan documents.
Remote Online Notarization
A progressive alternative is Remote Online Notarization, where clients can digitally execute closing documents requiring notarization. A Wi-Fi enabled device with a camera is a prerequisite for all notary meetings, ensuring secure transactions. Identity verification protocols are implemented during the notary session, requiring clients to answer questions and submit a photo of their ID. Opting for this option, clients receive a comprehensive “how to” email from our office to prepare them for the Remote Online Notary session. This method proves invaluable for last-minute notarizations on the day of closing, eliminating the need for overnight document delivery.
Key Considerations
It is crucial to note that while sellers and cash buyers can pre-sign their closing documents, buyers obtaining financing are typically required to sign on the closing Date. For instance, if Closing is scheduled for Friday, December 29, 2023, the buyer would sign the closing documents on that day, with our office receiving the original documents on the next business day, Tuesday, January 2, 2024, due to the intervening holiday.
Signing real estate closing documents during the holidays can be a memorable and joyous experience. Despite potential challenges, the unique blend of festive cheer and significant life events can make the journey even more special. With early planning, clear communication, and a flexible approach, your clients can confidently navigate the holiday season, turning the closing of a real estate deal into a heartwarming chapter in their holiday story.
As always, should you have any questions concerning the execution of closing documents for a seamless closing process, we encourage you to reach out to your trusted real estate attorney. Wishing you a Happy Holiday season and a harmonious real estate experience!
